Methods to supercharge productiveness utilizing Microsoft 365 instruments

Microsoft 365 supplies a set of feature-rich packages that seamlessly combine inside any group’s ecosystem. With the proliferation of distant work, hybrid workplaces, and widespread WFA (work from wherever) insurance policies, a central program that unites distributed groups is much more important. And the Microsoft 365 instruments supply sturdy choices to satisfy the various wants of our present workforce.

Whether or not you’re new to Microsoft 365 instruments, switching from one other enterprise service, or a seasoned person, it’s all the time useful to brush up on particular suggestions and tips that may enhance your on a regular basis productiveness.

Microsoft 365 instruments to level-up your small business

The next Microsoft 365 instruments will enhance your workflow, enhance effectivity, and permit distributed groups to maximise their collaboration:

  1. Enhance communication with Microsoft Groups.

  2. Fight inbox fatigue with Outlook.

  3. Energize note-taking with OneNote.

  4. Grasp content material creation and collaboration with Phrase, Excel and PowerPoint.

Learn on to find out how every of those Microsoft 365 instruments can level-up your small business.

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1. Enhance communication with Microsoft Groups

Microsoft Groups is a chat-based workspace with messaging, calling and video conferencing performance. Groups serves as a communication hub and venture supervisor. Because the world leaned closely on using video conferences over the previous yr, Microsoft developed their Groups platform to satisfy customers’ wants, together with the addition of digital break-out rooms and Collectively mode screens.

The messaging platform lets customers title dialog threads and set up by matter, much like the favored chat program Slack.

 The true worth with Groups comes through integrations.

Microsoft 365 instruments reminiscent of Phrase or Outlook can be found inside the dashboard. This performance is helpful if you’re video chatting with colleagues and wish to rapidly confer with a doc or flag an merchandise for follow-up in Outlook.

One other latest roll-out is the flexibility to file share through Microsoft OneDrive along with your Groups account. With this, customers also can retailer assembly and name recordings inside OneDrive.

For individuals who work with a number of exterior providers and instruments — you’re in luck! Groups additionally presents connectors with standard enterprise apps for dynamic venture administration. Notable packages that you would be able to join along with your Groups account embrace Zoom, Google Analytics, Evernote, GitHub, Asana, Salesforce, Survey Monkey, and Adobe Artistic Cloud.

Groups professional tip: Do you’re employed with worldwide colleagues? To fight language obstacles, Groups has an inline translator possibility inside every chat. Merely click on the “Extra choices” button, then “Translate” on the prime of the message. Et voilà — the choice to instantaneously translate textual content into 36 totally different languages.

2. Fight inbox fatigue with Outlook

Office 365 Tools Outlook
Picture: Microsoft 365

Research have proven that inboxes are the supply of overwhelming stress and after-hour use can influence total wellbeing. New analysis additionally discovered that with the skyrocketing of e mail utilization throughout COVID, emails can result in misery for workers—inflicting destructive feelings, uncertainty, and even impacting sleep. Furthermore, Sanebox discovered that solely 38 p.c of emails within the common inbox are related or necessary. All indicators level to the significance of e mail administration—particularly on your psychological well being. Moreover, decreasing the variety of emails and bettering your workflow can unencumber precious time to concentrate on higher-level duties.

As an e mail consumer, Outlook presents options that may each save customers time and eradicate inbox complications.

Litter is an non-compulsory function inside Outlook that kinds low-priority messages out of your inbox. Customers can select to both ship emails to a litter folder mechanically or have them keep in your inbox and labeled as litter. The litter function is adaptive — it analyzes a person’s e mail conduct and studying habits to find out which emails are necessary. This implies this intuitive function will get more practical as you proceed to make use of it over time.

One other helpful Outlook device is the ignore function. We’ve all handled it — the dreaded Reply All e mail chains that don’t have anything to do with you. In the event you always end up on lengthy distribution emails with zero important data, attempt the “ignore dialog” possibility in Outlook. The function won’t solely take away undesirable e mail conversations out of your inbox however silence future conversations as nicely.

Outlook professional tip: Attempt Boomerang, a productiveness software program that lets you schedule emails, snooze messages or set reply reminders. Boomerang is useful in case you work with individuals in several time zones as a result of you may schedule an e mail to ship at first of their day and be entrance of thoughts.

Associated: 5 advantages of Microsoft Outlook e mail for entrepreneurs

3. Energize note-taking with OneNote

Office 365 Tools OneNote
Picture: Microsoft 365

OneNote is a digital note-taking program with each typed or handwritten note-taking capabilities. Customers also can document audio, create a fast sketch, or add and annotate photos.

This is likely one of the coolest Microsoft 365 instruments as a result of it’s pre-loaded with templates reminiscent of to-do lists and planners.

Much like most interactive word packages, the true energy of OneNote involves play with Microsoft 365 integrations. An instance situation — you’re on a name, and also you open OneNote to jot down high-level particulars. When you cling up, handwritten notes are translated to textual content. Then you definately rapidly convert the word right into a process record. You add a co-worker as a collaborator, add Outlook flags to set reminders, and end by linking a process to an Outlook calendar appointment for follow-up.

Entry to all your Microsoft 365 instruments inside OneNote permits customers to simply flip notes to actionable duties.

OneNote professional tip: Obtain the OneNote app to take notes in your smartphone and entry your Microsofte 365 account on the fly. iPhone and iPad customers can obtain Workplace Lens, which accesses your digicam — it even has a whiteboard mode to seize brainstorm classes.

4. Grasp content material creation and collaboration with Phrase, Excel and PowerPoint

The constant evolution of Microsoft 365 instruments, mixed with the elevated reputation of competitor Google Drive, has led to sturdy collaboration skills. Phrase, Excel and PowerPoint permit customers to co-author paperwork, spreadsheets and PowerPoint recordsdata.

Co-authoring is a strong device.


Distributed groups can work with a number of contributors, see edits in real-time, and add solutions or feedback. Suggestions in a single central place is a time-saver when working with many stakeholders.

Relying in your workflow you may allow AutoSave, which can save every iteration of your file. If it’s good to view earlier variations to see work previous to edits, you may entry this inside your model historical past. This may be useful in case you submit a doc, editor(s) undergo to repeat edit, and also you want to evaluate the unique work to the ultimate product.

One other thrilling replace is the dictation function that lets you use voice expertise inside Phrase. For these multitaskers on the market, or if you wish to tape assembly notes, or just document and transcribe audio—this function will make your life simpler.

Phrase professional tip: One distinctive operate of Microsoft 365 instruments is Sensible LookUp. This device is a digital analysis assistant the place you may choose a time period or phrase to search for. An insights panel pulls data from Bing search outcomes. Sensible lookup isn’t only a easy dictionary — it contains context from the doc as a complete and the phrases across the phrase. Not having to repeat and paste right into a separate browser accelerates content material creation.

Able to get to work?

Most professionals might use further time and elevated effectivity all through their day, particularly when WFH or with a distributed crew. The general goal of Microsoft 365 instruments is crew productiveness and connectivity. Whereas correctly utilizing packages usually achieves that, small instruments also can have a big influence relating to saving time.

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